The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and technology transfer. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.
Administrative & Finance Assistant (50%) W/M
Your mission :
The recently created Center for Digital Trust (C4DT), housed at EPFL, brings together businesses, civil society, and policy actors to collaborate, share insights, shape the research agenda, and to gain early access to trust-building technologies. The center aims at becoming a global reference on the topic of digital trust.
The center has as mission to be a connector of ideas, people and organizations. This will be done by organizing events (conferences, seminars, workshops, …) and managing the C4DT partners community.
To support the team in achieving this ambitious goal, we are looking for an
Administrative & Finance Assistant (50%) W/M
Main duties and responsibilities include :
Financial management (budgeting, invoicing, reporting) of the Center
Staff administration (HR, coordination with central services)
Management of C4DT teams’ agendas (meetings, calls, …)
Organization of events (room booking, agenda editing and formatting, catering)
Organization of conferences, seminars, and of travel for the team
Expense management and follow-up
Provision of general support and logistics to the Center
Produce and maintain document repositories (contracts, publications, contacts, …)
Your profile :
Strong organizational skills
Previous experience as an administrative assistant at EPFL and/or in managing funds is a strong asset
Proactive and independent
Fluency in English and French, both written and spoken. Some command of German is welcome
Computer proficiency with a very good command of Excel/Word/Outlook
Good with figures and accounting (in particular with respect to external funds)
Proven ability to interact in a multicultural / international / industrial environment
Commercial background or education (CFC de Commerce or equivalent)
We offer :
Integration in a small and dynamic team
A stimulating and engineering-focused working environment
Collaboration with strategic external partners on topics of global prominence in security and privacy
