Working for the Ecole polytechnique fédérale de Lausanne (EPFL) means being part of a prestigious school that consistently ranks among the top 20 universities worldwide. As a public university dedicated to improving the world around us, we have three missions: training, research and technology transfer. We boast one of the most dynamic university campuses in Europe and employ more than 6,000 people. Our employees perform high-value-added work in teaching and research and in the school’s administrative and technical services. Between our main campus in Lausanne and our satellite campuses in Geneva, Neuchâtel, Fribourg and Sion, our workforce is composed of more than one hundred different professions.
At EPFL, we foster a culture of respect and inclusion in the workplace. We promote a healthy work-life balance through flexible working hours and on-campus daycare and sports facilities. Our employees also benefit from belonging to a diverse community of 16,000 people – including over 10,000 students and 3,500 researchers – from 120 different countries.
HBP Finance Assistant
Your mission :
The Human Brain Project (HBP) is a European Commission Future and Emerging Technologies Flagship involving more than 100 leading universities and research institutes in 19 countries around Europe. The goal of the project is to better understand the human brain by accelerating large-scale collaborative neuroscience across a wide range of disciplines. It promotes collaboration across the globe and is committed to driving forward European industry.
In order to strengthen its Operations Team, and directly support the Finance Manager in his role, the Human Brain Project Project Coordination Office (HBP PCO) at EPFL (Ecole Polytechnique Fédérale de Lausanne), situated at the Campus Biotech in Geneva, Switzerland, is looking for an HBP Finance Assistant. Main duties and responsibilities include :
Assist in handling the finance-related administration of the HBP-PCO by ensuring the compliance to EPFL and funders financial rules.
Assist in implementing a new accounting and finance system for the new international legal forms that will host the HBP-PCO, compliant with relevant national and international rules.
Monthly monitoring of HBP-PCO grants:
Prepare the corrections requested by the Finance Manger
Prepare the related adjustment, transfer and posting forms.
Assist in gathering and archiving the administrative documents required by different grants and the EPFL rules and ensure that the HBP-PCO is auditable at all times.
Specifically, for EU projects timesheets, keep up-to-date files that contain all required documents. Collect and archive these documents from participating personnel.
Handle internal and external invoices, payments, and transfer of funds whenever requested by the Finance Manager.
Act as a backup of the HBP Administrative Assistant for the management of the Human Resources.
Perform other administrative duties as assigned, whenever necessary.
Your profile :
Finance certificate or equivalent with 3+ years’ relevant experience
Excellent written and spoken English
Excellent written and spoken French
Excellent organizational skills including the aptitude to work effectively with other organizational functions and services
Expert user of MS Excel
Positive mindset, diplomatic and tactful under pressure
We offer :
Understanding the human brain is one of the greatest challenges facing 21st century science.
Joining the HBP PCO will put you at the centre of an effort to gain profound insights into what makes us human, develop new treatments for brain disease and build revolutionary new computing technologies. The HBP PCO team plays a central role in the HBP. You will find yourself inspired by the exciting things that people in the project are building and make a meaningful contribution to understanding the brain.
We work hard to find the right people and to keep our skills and insights sharp. We are a young, dynamic, interdisciplinary and international team. We focus on delivering high value to the scientific community and are involved in everything from community engagement to integrating scientific workflows with some of the world’s largest supercomputers.
