Executive Assistant

Zurich (CHWP), ZH, CH, 8005

Barry Callebaut is the heart and engine of the cocoa and chocolate industry. We are looking for Executive Assistant in Switzerland (CH) for Zurich (CHWP). Our broad range of products and services span all aspects from cocoa sourcing to fine chocolate products, which are loved by people of all ages worldwide. We are passionate about our business and work hard every day to ensure that there is enough chocolate in the world. Nothing is more important to our success than the combined expertise of more than 11'000 Barry Callebaut employees around the world. Our international focus in the fascinating world of cocoa-growing and chocolate are the colorful backdrop for our many functions across a wide range of disciplines. In addition to sharing a passion for chocolate, Barry Callebaut employees live our other corporate values every day - customer focus, entrepreneurship, integrity and team spirit. We are committed to making sure that they have the right skills, know-how and deep understanding of our customers and their needs. Engaging and developing our employees is the key to our success. Because our business focus is so broad, the scope of career opportunities within Barry Callebaut can cover many functional areas.

We are currently looking for an experienced interim (maternity cover, approx. 6-9 months) Executive Assistant to support our Chief Innovation, Sustainability & Quality Officer in a dynamic and fast paced and challenging environment.

A broad variety of tasks and responsibilities will include the following:

• Manages executive schedule and acts as liaison for the executive team


• Facilitate smooth communications between the executive and co-workers and between the executive and external parties such as media, customers, and the public including taking calls, responding to emails and interfacing with clients


• Plans/organizes and implements events such as meetings, business luncheons and dinners, employee team building activities or special projects


• Arranges complex travel schedules and coordinates related accommodation and visas requirements


• Monitor, review, and approve standard expenditures, including expenses, to ensure the activities of the office are conducted within established budgets.


• Maintain the security of the Executive’s records and files


• Gather, compile, verify, and analyse information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases


• Perform tasks using independent judgement and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes


• Various other ad hoc tasks

The ideal candidate will possess the following skill set:

• Able to develop a good understanding of technical and business vocabulary relating to the function


• Able to concentrate on multiple challenges/tasks at once


• Excellent time management and prioritization skills


• Well-developed organizational skills with attention to detail


• Excellent verbal and written communication skills


• Flexible and resilient mindset


• Able to maintain professional discretion and keep confidences


• Be a true team member

Experience/qualifications

• Commercial apprenticeship and/or University degree or similar education


• More than 5 years’ experience in a similar function


• Advanced Google suite, Word, Excel and PowerPoint skills


• Fluency in English

The ideal candidate is able to proactively identify and address the needs of Executives and senior manager and appreciates the challenge of working independently under deadline pressure in a very dynamic environment with people of various nationalities. The candidate will possess a friendly demeanor, with a can do attitude and excellent manners.

Our strength comes from the passion and expertise of our people. As we strive to create an environment in which our people can continue to learn and develop their skills on an ongoing basis, it is our goal to encourage entrepreneurship and creativity. Apply for one of our interesting positions today and start a great career in the world of cocoa and chocolate.

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