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Apply to JobJob ID249592BRPosition TitleAdministrative Expert - Operations NIBRJob Descriptionl Research (NIBR) is looking for a motivated and pro-active administrative assistant to join the operational team of the Autoimmunity, Transplantation and Inflammation (ATI) Disease Area. You will provide a broad range of administrative and operational support to the whole department, including managing collaborator tools, meeting/event organization and contracts.



Key responsibilities:



• General departmental administrative support



• Internal and external correspondence



• Schedule and organize internal and external meetings incl. videoconferences and teleconferences



• Manage multiple calendars; independently follow up on/cascade changes in plans



• International travel scheduling and expenses management



• Schedule and organize scientific seminars



• Organize visitors programs and candidate interviews



• Maintain overview of external collaborations, place orders and monitor good receipts and invoices



• SharePoint administration (create new sites, maintain access groups, support end users



• Support in preparing presentations (MS PowerPoint)



• Developing and maintaining best practices to enhance effectiveness



• Working with existing and support introduction of new collaboration tools



• Contributing with creative ideas



Minimum requirements• Fluent in oral and written English and German is mandatory

• Several years of experience in administrative/operational role

• Good IT skills, particularly software such as, MS Office, SharePoint, eShop and other business software applications; hardware such as tele/video conferencing

•Used to multitasking and performing a broad range of task

•Excellent time management, prioritization and planning skills

•Track record of successfully working within team sharing responsibilities and tasks with other team members

•Experienced working in an international environment with a diverse set of cultures

•Excellent communication skills with internal and external stakeholdersDivisionNIBRBusiness UnitAUTO/TRANS/INFL - NIBRLocationSwitzerlandSiteBaselCompany/Legal EntityNovartis Pharma AGFunctional AreaFacilities and AdministrationJob TypeFull TimeEmployment TypeRegular

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