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The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity. As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.
Vacancy Notice No.: EXT/F/18-48
Title: Documents Production Operator
Grade: 4
Contract Type: Fixed-term
Starting Salary: CHF 64,579 net per annum (approximate)
Issued On: 19 September 2018
Currently accepting applications
Application Deadline (CET):17 October 2018
Division: Languages, Documentation & Information Management
Duration: Two years with the possibility of extension
Other Conditions:
In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan Regulations. The World Trade Organization offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, separation grant and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, installation grant, education grant, rental subsidy and home leave. Additional information on the compensation package is provided on the WTO website: www.wto.org/english/thewto_e/vacan_e/compensation_e.htm
The Secretariat of the WTO is seeking to fill a position of Documents Production Operator in the English Documents Production Team, which is part of the Documents Management, Monitoring and Production Section in the Languages, Documentation and Information Management Division.
General Functions
Reporting to the Unit Coordinator, the incumbent will have the following functions and responsibilities:
1. Perform a full range of documents production duties using WTO formatting standards: create, edit, and produce texts, charts, tables, reports and PowerPoint presentations; meticulously check documents for formatting, spelling, grammar, and proper citations; and proofread documents with other team members and incorporate corrections.
2. Quality control of the final versions of documents to ensure consistency with WTO documents production rules and standards.
3. In the absence of the Training Specialist, take on the additional responsibility of training and integrating newly recruited staff members, and other in-house staff members, in the documents production area.
4. Continuously develop skills at the required level and keep abreast of new methods and software packages involving documents production.
5. Replace senior staff as and when necessary; be seconded to other Divisions to provide assistance and/or to replace staff members.
REQUIRED QUALIFICATIONS
Education:
Completion of secondary school and/or secretarial or commercial school equivalent.
Knowledge and skills:
Technical Knowledge and Skills:
Applicants must have passed the Text Processing Operator I qualifications test administered at the United Nations or at the WTO (typing at 50 words per minute, typing from dictation and entering corrections electronically from a heavily hand-corrected document - all with defined standards). Knowledge of and experience in being part of a documents production process in an organization would be an asset. Advanced knowledge of the following software: Word, Excel, PowerPoint. Knowledge of documents management systems would be an asset, as would knowledge of other specialized software such as Toolkit and/or transcription tools.
Behavioural Skills:
Excellent planning and organizational skills, including ability to prioritize while paying close attention to detail. Ability to manage multiple assignments in parallel under strict deadlines. Ability to relate to and build relationships with colleagues; ability to communicate and understand clear factual information; and ability to work as a member of a team, relating to others, while working independently to achieve his/her objectives. A team player willing to support colleagues in the team and go the extra mile when necessary. An open attitude and willingness to adapt to changes in the environment with technological and functional changes. Tact and discretion and ability to adhere rigorously to requirements of confidentiality.
Work Experience:
Three to four years' relevant experience in documents production including proofreading.
Languages:
Excellent knowledge of English and French is required, to be able to engage with colleagues in conversations and/or e-mail exchanges around daily operational issues. Knowledge of Spanish will be an advantage.
Additional Information:
The position may be offered at a lower grade if the selected candidate does not fully meet all the required qualifications.
Only applications from nationals of WTO Members will be accepted.
The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks.
Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 12 months, and may subsequently be called upon as and when the need arises for additional resources. -------------------- OFFICE(18)/73
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW.
Please note that all candidates must complete an online application form. To apply, please visit the WTO's E-Recruitment website at: erecruitment.wto.org. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date - Central European Time (CET) - stated in the vacancy announcement.
Currently accepting applications
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED
