This position is located in the Office of the Chief, Human Rights Council Branch, Office of the High Commissioner for Human Rights, Geneva.
ResponsibilitiesUnder the overall supervision of the Chief of the Human Rights Council Branch and functional supervision of the Programme Management Coordinator, the incumbent will be responsible for the following duties:
- Provides assistance in support of various aspects of programme planning, performance, implementation, monitoring, reporting and evaluation of Branch administered work and cost plans, ensuring timeliness and correctness of outputs prepared by the Branch and tracking time-sensitive tasks assigned to the Branch;
- Researches, compiles and presents basic information on specific programmes and budgets under Branch responsibilities, including inputs to the Performance Monitoring System and UMOJA;
- Provides administrative and organizational support in relation to the regular sessions of the Human Rights Council;
- Serves as focal point for the coordination and monitoring of assigned programme implementation activities;
- Drafts correspondence and communications related to all aspects of programme planning, implementation, administration and management;
- Arranges meetings, makes appointments, receives visitors and manages the agenda of the Chief of Branch;
- Receives, assesses and refers telephone and personal inquiries to the Chief of Branch and manages all incoming and out-going correspondence of the Branch for approval and signature by the Chief;
- Provides assistance in the organisation of the Branch and staff meetings and calendar of activities organized by the Chief of Branch as well as compilation and circulation of reports;
- Proof-reads and edits correspondence and other documents for action by the Chief of Branch;
- Develops, maintains and updates the electronic filing system in the Office of the Chief of the Branch and the Branch's management share-drive;
- Generates various periodic and ad hoc reports and other background material to facilitate inspection and other reviews;
- Provides guidance and training to staff supporting Branch Sections/Units;
- Performs other duties as required.
PROFESSIONALISM: Knowledge of policies, processes and procedures generally and in particular those related to servicing of official meetings of the United Nations, programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationHigh school diploma or equivalent is required.
Work ExperienceAt least seven (7) years of experience in programme/project operations and administration of which preferably at least four (4) years in the United Nations common system. Experience in programme planning and budgeting is required. Experience working on Enterprise Resource Planning (ERP) system such as Umoja is desirable. Experience working in Inspira is also desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, Fluency in either English or French is required, knowledge of the other is required. Knowledge of Spanish is desirable.
AssessmentEvaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
Special NoticeThis position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the United Nations Administrative Assessment Support Test (ASAT) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, ICTY or the Global General Services Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.