Job Detail

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To complete our team we are currently looking for Receptionist for a temporary assignment with 35% workload for Vifor Pharma Operational Headquarters in Zurich. In this role, you will report to the Office Manager. Your tasks and responsibilities will include, but not be limited to:

• Reception and passing on of external phone calls


• Reception, registration and care of external visitors (wardrobe, coffee, visitors badge etc.)


• Handling of Znüniexpress deliveries / contact person for Selecta (broken coffee machine, supplies etc.) and other supplier


• General administration tasks: e.g. office key and badge management, car registration, phone list, archive access (list and key management), invoice assigning to accounts for bookkeeping etc.


• Contact person for housekeeper


• Management of remote workplaces: contact person, booking


• Management (ordering and distribution) of office supplies incl. cafeteria supplies and other things needed for the building maintenance (bulbs etc.) and IT expendable items (internet tokens, laptops etc.)


• Ordering and administration of printed matters and copy paper


• Administration of medical supplies (drugs, plasters, defibrillator etc.)


• Support of building issues in collaboration with the housekeeper


• Coordinating parking services


• Ensuring the building meets health and safety requirements and that facilities comply with legislation


• Ensure a smooth management of the reception


• Support the Facility Office Manager if needed 


• Identify savings opportunities and service enhancements

In addition to a higher professional education and training you will bring the following qualities and experience:

• Minimum of 2 years of related experience at a reception desk (in the pharmaceutical industry would be an asset)


• Work experience in an international company


• Professional level in English, German both in oral and in written communications a must, further languages like French an asset


• Excellent user of Office Programs (Outlook, Word, Excel, PP)


• Work effectively in cross-functional teams

You display strong organization skills, are reliable in completing tasks and delivering on commitments in a timely manner, set priorities according to needs. You take a proactive approach to identifying service support, information flow and process, resolves issues appropriately. You are self-driven, flexible regarding working hours (holiday substitution, illness substitution reception desk). You communicate details clearly and accurately, both orally and in writing. You demonstrate a service-oriented approach to all activities and willingness to learn new approaches and to adapt to change. You are strong in building relationships and able to communicate at all levels.

Über uns

Die Vifor Pharma Gruppe – die frühere Galenica Gruppe – ist ein globales Spezialitäten-Pharmaunternehmen, das eigene Pharmaprodukte erforscht, entwickelt, herstellt und vertreibt und ein bevorzugter Partner für innovative patientenorientierte Lösungen ist. Das Unternehmen hat sich zum Ziel gesetzt, ein globaler Marktführer in den Bereichen Eisenmangel, Nephrologie und kardiorenale Therapien zu sein und weltweit Patienten mit schweren und chronischen Erkrankungen zu einem besseren Leben in Gesundheit zu verhelfen. Die Vifor Pharma Gruppe verfügt über Produktionsstätten in der Schweiz und in Portugal sowie über ein dynamisches Netzwerk von Vertriebsgesellschaften und Partnern zur weltweiten Marktabdeckung. Das Unternehmen treibt die Expansion seiner weltweiten Präsenz laufend voran, bleibt dabei aber in seinem schweizerischen Heimmarkt fest verwurzelt.

Die Vifor Pharma Gruppe besteht aus Vifor Pharma, Vifor Fresenius Medical Care Renal Pharma, ihrem gemeinsamen Unternehmen mit Fresenius Medical Care, Relypsa und OM Pharma.

Für mehr Informationen gehen Sie bitte auf: www.viforpharma.com/de/ueber-vifor-pharma/wer-wir-sind

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