The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.

Administrative Assistant W/M (HBP)

Your mission :

The Human Brain Project Project Coordination Office (HBP PCO) at EPFL, situated on the Campus Biotech in Geneva, Switzerland, is responsible for coordinating the Human Brain Project (HBP) and for its Management and Coordination Subproject. The Human Brain Project is a European Commission Future and Emerging Technologies Flagship, built on international, interdisciplinary scientific collaboration. The HBP aims to put in place a cutting-edge, ICT-based scientific research infrastructure to advance brain research, cognitive neuroscience and brain-inspired computing. The Project promotes collaboration across the globe, and is committed to driving forward European industry.



To strengthen our Project Coordination team and to support all administrative actions necessary for the effective management of the project we are looking for an 
Administrative Assistant (W/M).
Main duties and responsibilities include :

• Support continuous communication about the project status and requirements to the hundreds of participants involved and maintain efficient communication channels with them.


• Provide administrative support to Partners


• Register new partner contacts in the various databases


• Follow up of reporting requirements with the consortium partners


• Support the preparation of financial reporting instructions and coordination of the financial reporting process of the HBP


• Support the maintenance and analysis of the project budget and writing of the financial sections of the reports


• Prepare visualization elements for the analysis of the budget


• Support preparation of the Work Plan with the HBP Subprojects


• Contribute to the development of a management database and to the curation of its data.


• Monitor and record administrative changes within the consortium


• General support for Project Managers in the Coordination team in times of high workload

Your profile :

• Bachelor’s degree or equivalent


• Familiarity with European Commission-funded research projects


• Excellent organization skills


• Well-organized and structured, resistant to stress, multitasking person with positive and pro-active attitude, able to anticipate


• Fluent English, written and spoken

Desirable:

• Administrative experience of EU research projects in H2020.


• Project management experience and certification.


• Experience with an academic environment and in working with scientists and professors.


• Experience in working in a multicultural environment.


• Fluent in French,German, Spanish, Italian or any other European language.

We offer :

• A prestigious project of global prominence in simulation-based neuroscience research


• A young, dynamic, interdisciplinary, and international team


• A modern working environment based at the Biotech Campus in Geneva Sécheron


• The HBP/EPFL is a family friendly, equal opportunity employer. We value diversity and explicitly encourage applications from women.

Start date :

As soon as possible
Term of employment :

Fixed-term (CDD)
Work rate :

100%
Duration :

13 months

Contact :

For additional information, please contact Alicia Debayle by e-mail alicia.debayle@epfl.ch
Remark :

Only job applications submitted on the EPFL web site or on our partner’s website Jobup will be processed.apply online