Job Detail

Zurich, ZH, CH

Executive Assistant 1 

About Swiss Re

The Swiss Re Group is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. It anticipates and manages risk – from natural catastrophes to climate change, from ageing populations to cybercrime. The aim of the Swiss Re Group is to enable society to thrive and progress, creating new opportunities and solutions for its clients. Headquartered in Zurich, Switzerland, where it was founded in 1863, the Swiss Re Group operates through a network of around 80 offices globally. It is organised into three Business Units, each with a distinct strategy and set of objectives contributing to the Group’s overall mission.

About the Role

This is a temporary position for 9-12 months to cover a maternity leave. In this role as a team assistant, you will support the global team head (Managing Director) and regional team leaders (Director) in the Life & Health Structured Solutions (i.e. Transactions) departments in the L&H division Your line manager will be the Head of Transaction Management and Governance based in Zurich.

You will be responsible for:

• Provide secretarial and administrative support to the Global Head L&H Structured Solutions and team


• Manage incoming correspondence, including emails; prioritise, respond, and take appropriate action to ensure all deadlines are met


• Co-ordinate and prepare travel itineraries


• Make and co-ordinate arrangements for various internal and external meetings and events


• Collate responses to requests for information, including accessing relevant data, numerical analysis thereof and drafting supporting comments. Prepare agendas and write meeting minutes.


• Manage own workload effectively to achieve agreed service/ business standards


• Undertake the necessary learning to develop current and new areas of competencies


• Undertake additional and or other responsibilities to meet business requirements, as assigned by supervisors


• Active role as Data Steward in RICH (creation and updating of new/current Contacts, Partners and target groups)


• Updating of team lists, organisational charts and distribution lists


• Ordering of access rights for tools, drives via IT ticket


• Filing and tracking expense reports, processing incoming invoices


• Working very closely with executive assistants in the other departments, including holiday covers

Did we caught your attention? Do you fulfill the criteria below?

About You

• Education: Minimum Secondary school


• Confirmed work experience in Executive Assistant or Administration roles, ideally from a Finance background


• Excellent organizational skills with a flexible attitude are required


• Very good time management and ability to handle multiple tasks


• Proficient interpersonal and communication skills – demonstrates a clear and articulate level of written and verbal communication in English


• Passionate about supporting other people


• Self-starter, able to work pro-actively, think ahead and multi-task in a dynamic environment


• Very good knowledge of MS Office tools (Outlook, Powerpoint, Excel, Word)

"We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status."

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