The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.

Administrative Assistant (20%) W/M

Your mission :

A Life Science laboratory at EPFL in Lausanne is seeking to hire an experienced individual who will provide administrative support to the Professor and his group.
Main duties and responsibilities include :

Support the Professor with :

• Management of accounts: monthly monitoring of expenditures (salaries, equipment, supplies); budget forecast for proposals.

• Administrative follow-up of the projects (open funds accounts, preparation of reports, invoices, supplies, credit card, expenses, etc.).

• Assistance with administrative management of the labs (personnel, visitors, students), arrivals and departures, management of absences.

• General organization of the labs: ordering, edition and translation of miscellaneous documents in F/E, organization of administrative information, etc.

• Arrangement of travel logistics for the lab members.

• Laboratory website updates.

• Editing of scientific text.

Your profile :

• Excellent English and French written and spoken.

• Some years of experience in bookkeeping.

• Confident and precise with budget organization and accounting.

• Expertise in Microsoft Office softwares (Excel, Word, Powerpoint).

• Ability to effectively multi-task projects and responsibilities.

• Scientific background or knowledge is a plus.

We wish to hire a dynamic and proactive person, with an exceptional sense of responsibility, discretion, and precision, and a positive, cheerful attitude. The successful candidate will be capable of developing and executing an efficient operation in support of the activities of the Professor, and be someone who is enthusiastic to work in an international and high-tech environment. The candidate will display excellent organizational skills and be capable of working autonomously while ensuring successful teamwork. The ideal candidate would also have an interest in science which will help provide better support to the team.


We offer :

• Salary and employment conditions in accordance with the regulations of EPFL

• Flexible working arrangements

• EPFL is an equal opportunity employer

Start date :

As soon as possible.
Term of employment :

Unlimited (CDI)
Work rate :

20%
Remark :

Only candidates who applied through EPFL website or our partner Jobup’s website will be considered.apply online