Job Detail

Company Description

MindMaze is the world’s leading Neurotechnology start-up built on more than a decade of pioneering research at the intersection of virtual reality and neuroscience. Our breakthrough platform combines virtual & augmented reality, neuroscience and artificial intelligence to build intuitive human machine interfaces. Our first products help patients suffering from severe disabilities following a neurological incident.

Join our eclectic mix of scientists, physicists, engineers and clinicians, and grow with MindMaze.

Job Description

As an office assistant, you will put your outrageously good organizational skills, total flexibility and passion for satisfying customers to help ensure the smooth day to day operations of our Cluj office.

In particular, you will:

• Take care of the office so that the team is happy and can focus on their activities


• Act as a receptionist and central point of contact for administrative queries


• Manage the reception and distribution of communications: forward, collect, copy, distribute correspondence and mailings, handle couriers


• Maintain supplies: check stock, anticipate requirements, place orders and deliver supplies


• Organize and handle local and international travel and accommodations for team members and external visitors


• Assist in organizing and maintaining files and records to appropriate requirements


• Schedule and organize meeting rooms, set up video & tele conferences


• Perform any ad-hoc office tasks such as order catering, office errands, requests from team

Qualifications

Skills that we look out for are among

• Relevant experience as an office assistant


• Proficiency in Ms Office suites


• Ability and willingness to develop skills in other office packages (Confluence, Jira…)

  Icing on the cake

• Experience in a high tech or start-up environment.


• English

Additional Information

In order to be successful you can illustrate the fact that you have the following abilities:

• Excellent interpersonal skills: you are able to build constructive work relationships; ability to promote a cool and fun working atmosphere


• Oral and written communication: you can write and talk clearly and succinctly in a variety of communication settings and styles; you can adapt communication to a variety of audiences


• Customer Focus: you are focused on making your customers happy and make their lives easy, acting the way you would want to be treated


• Work planning:  you multitask, set priorities and adapt to various shifting requirements so that you can effectively work 50%

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