The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.

Administrative Assistant (20%) W/M

Your mission :

The Laboratory of Elementary Architecture and Studies of Types EAST-CO is looking to hire an experienced individual who will provide administrative support to the two Professors and to their group.
Main duties and responsibilities include :

Support the Professors with :

• general administrative organization of the group’s activities, including the management of the team’s calendar (outlook), weekly presences and absences indication, travel information, holidays, miscellaneous activities,


• assistance with all administrative tasks as welcoming visitors, providing information to students, personnel arrivals and departures, management of the absences,


• management of the accounts including monthly monitoring of expenditures (salaries, purchase of equipment and reimbursement of the bills related to purchasing of construction materials, supplies), budget forecast, invoices, credit card expenses,


• arrangement of travel logistics and students’ field trips,


• EAST-CO’s website updates and information

Your profile :

• Capable to take on multiple responsibilities, be multitasking, solid experience in bookkeeping and excellent expertise in Microsoft Office softwares (excel, word, powerpoint, outlook, etc.)


• Confident and precise with budget organization and accounting,


• Dynamic and proactive, with an exceptional sense of responsibility, excellent organizational skills and capable of working autonomously while ensuring successful teamwork,


• Fluent in English and French, German is a plus,

The successful candidate will be capable of developing and executing an efficient operation in support of the activities of the two Professors and be enthusiastic to work in an internation environment.
We offer :

• Salary and employment conditions in accordance with the regulations of EPFL


• Flexible working arrangements


• EPFL is an equal opportunity employer

Term of employment :

Fixed-term (CDD)Contact :

For additional information, please contact Mme Luana Huguenin by e-mail luana.huguenin@epfl.ch


Remark :

Only candidates who applied through EPFL website or our partner Jobup’s website will be considered.apply online