Geneva, September 20th 2019

Junior Administrative Assistant / Office Coordinator

80 - 100%

Ref: HR-OC-20190919

The Company
STALICLA is a growing near clinical Swiss Biotech Company developing a unique
approach to bring precision medicine to patients with Neurodevelopmental Disorders
(NDDs) and a primary focus on Autism Spectrum Disorder (ASD).
Today, patients with ASD account for 1-1.5% of the world population. The condition
remains a high unmet medical need.
In its Geneva and Barcelona units, STALICLA has assembled world class teams of
experienced drug developers and computational biologists. The company is
recognized as a key player in the ASD drug development space and a pioneer in NDDs
precision medicine.
STALICLA’s first therapeutic package - STP1 - addresses a distinct sub-group of ASD
patients estimated to 1.5-2M people in the EU and North America.
To support STP1 development and create strong value for all stakeholders, STALICLA
has developed a network of top tier research and clinical partners and established IP
as a strategic priority.
STALICLA is currently applying its disruptive discovery model to advance new
pipelines for additional groups of patients.

The Role
As a rapidly growing company, STALICLA is currently expanding its teams and
offering an entry-level Administrative Assistant / Office Coordinator position.

Under the direct supervision of the CEO’s & Company Office Manager, the Junior
Administrative Assistant / Office Coordinator will be providing a wide range of
administrative and office coordination support to facilitate the efficient running of the
office.
He/She will support the Office Manager & the CEO through a variety of organizational
tasks and will ensure that his/her duties are performed accurately and delivered with
high quality and in a timely manner.

This role is an exciting career opportunity for a hands-on, fast-learning and dedicated
individual willing to join a mission-driven, high-paced environment.
Individuals seeking to grow and benefit from an extensive training as an aspiring
Personal Assistant are encouraged to apply.

Campus Biotech Innovation Park | Avenue de Sécheron 15 | 1202 Genève | Switzerland | + 41 22-545-12-42

Responsibilities include but are not limited to:

• Answer, direct phone calls or take accurate and specific messages


• Maintain CEO’s and Company’s contact lists


• Receive, sort and distribute the mail


• Prepare outgoing mail, courier, shipments etc.


• Maintain and assist in the optimization of the paper and digital filing system


• Prepare office supplies orders


• Verify and report receipt of supplies


• Assist in the booking of travel arrangements


• Assist in the preparation and monitoring of invoices


• Report preventive maintenance requirements


• Assist in maintaining staff absence records


• Carry out administrative duties such as copying, binding, scanning etc.


• Draft letters and emails


• Book meeting rooms, taxis, couriers etc.


• Greet and assist visitors into the office


• Prepare meeting rooms and serve refreshments


• Run on occasional errands


• Handle every information in a confidential manner


• Serve as a proxy and back-up personal assistant to the CEO

Requirements:

• A first administrative or hospitality experience is an asset, but not mandatory


• Minimum C1 English level absolutely mandatory – French is an asset, but not
  mandatory


• Excellent written and verbal communication skills – impeccable spelling and
  grammar


• Typing Skills – minimum 45/50 wpm


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem-solving skills


• Excellent telephone manners


• Strong organizational and problem-solving skills


• Proficiency in MS Office in Mac environment, an asset


• Professionalism


• Discretion


• Flexibility


• Resistance / resilience to stress

If you are ready to take on this step in your career, please send your application to
info@stalicla.com
Due to a high volume of applications, no information will be provided by phone.
Apply only if your profile matches the abovementioned mandatory requirements.
Priority will be given to applications including a cover letter and proven fast-
learning capabilities.
Campus Biotech Innovation Park | Avenue de Sécheron 15 | 1202 Genève | Switzerland | + 41 22-545-12-42