The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.

Administration Assistant (30%) – W/M

Main duties and responsibilities include :

• Accounting management (e.g., account follow-up, budget forecasting, financial reporting) of the lab’s funds.


• Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new joiners etc.)


• Organization of visitors’ venue (visas, logistics, travel and accommodation)


• Organization of conferences, seminars and travel of collaborators


• Expenses and credit card management and follow-up


• Provision of general support and logistics to the lab

Your profile :

• Full proficiency in both French and English is mandatory (both written and spoken)


• Computer proficiency with a very good command of excel/word/mail


• Good with figures and accounting (in particular with respect to external funds)


• Ability to interact with all levels of faculty, staff and students in multicultural environment


• Self driven, good sense of organization and initiative, rigorous and attention to detail


• Proven ability to interact in a multicultural / international environment


• Commercial background or education (CFC de Commerce or equivalent)


• Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

We offer :

• Excellent work conditions


• A multicultural and stimulating environment


• Possibilities of further education

Start date :

as soon as possible
Term of employment :

Unlimited (CDI)
Work rate :

30%
Duration :

Unlimited (CDI)
Remark :

Only candidates who applied through EPFL website or our partner Jobup’s website will be considered.apply online