Job Detail

General: Responsible for Company Secretarial activities and documents, and leading the Company Secretariat – including two direct reports

Assistant Company Secretary: With the Company Secretary, act as a point of contact for Shareholders/Board members in all matters relating to corporate governance/company secretarial work. Coordination and execution of annual and extraordinary Shareholder meetings in compliance with Swiss law and Governing Documents; manage the process for appointments and elections of Board members. Maintain corporate records in coordination with the Company Secretary and manage maintenance of statutory records and registers

Attend and minute Board meetings; coordinate and support meetings and events for the Board, Board committees and Leadership team, e.g. preparing agenda, action list, pre-reads, MoM, High Level Summaries of Board meetings etc. Overall accountable for the quality of TAP papers and other critical documentation to the Board.

Focal point for interaction with shareholders including coordination of information to the Board and Board Committees as defined in the Governance Framework. Develop and maintain good relationships with key Shareholder contacts and with Board members

Manager Company Secretariat: Assesses and aligns differing shareholder strategic inputs with TAP Strategies, Polices and other governing documents, including responsible for capturing opinions and requests of shareholders and communicating them to the Leadership team and assigning action parties and deadlines.

Providing strategic advice to the Managing Director on internal and shareholder interface management, and driving the management of change at the leadership level. Participate in ad-hoc policy review working groups.

Provides independent input to the Managing Director and the HR Director on leadership team and extended leadership team dynamics, and effective use of senior resources to achieve TAP company strategy.

In consultation with the Managing Director, independently coordinating and managing communication and integration across the TAP organisation including being responsible for preparation of the Board Monthly Report. Oversees the coordination of meetings and events for the Leadership Team as a whole, including ensuring resources are assigned for preparing agenda, pre-reads and minutes of meetings etc., and then driving the follow-up of action items.

Preparation, execution and following up of strategic meetings with internal and external stakeholders. Assisting the MD with the increased lobbying agenda across the shareholder representatives.

Supporting the Managing Director and the General Counsel in periodic reviews of the Corporate Governance System, identifying and defining improvements to the Board governance structure, and negotiating updates to the TAP governance structure with the shareholders.