Job Detail

LocationBaar,Canton of Zug,Switzerland
Job ID R-077688
Date posted 03.20.2020Apply

This is your opportunity!

We are recruiting a Personal Assistant to support the HR VP and Head of Access and Innovative Value Strategies Europe & Canada based in Zug/ Switzerland.

At AstraZeneca we believe in the potential of our people and we’ll develop you beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. As the Personal Assistant, you’ll play a pivotal role in the team.

The Europe & Canada commercial division consists of a team of more than 5000 people, based across more than 30 markets. The PA role, and the Europe/Canada regional function, will be based in our vibrant Zug office. The role will be a key member of the regional Europe & Canada team, and will work closely with inspirational leaders and business experts across some of the most exciting projects and products in the company.

In this role you will act as PA, providing comprehensive, high quality support, planning time and prioritizing workloads to ensure they carry out their role efficiently and effectively. You will develop your understanding of their contribution to the delivery of our business objectives, as well as those of Each business group within AstraZeneca’s global organization.

You will role model the highest personal and professional standards whilst providing focus and encouraging collaboration. As a Personal Assistant you will work with peers across the AstraZeneca/ Personal Assistant Team in the Europa & Canada, the global as well as the Swiss organization, to set standards and drive continuous improvement.  

As Personal Assistant you will draw on your experience, insight and judgement to assess complex, ambiguous and often high impact challenges, and recommend solutions that support decision making within operational guidelines. Acting proactively and reactively, you will ensure the Head of Access and Innovative Value Strategies and VPHR are updated and briefed on emerging issues. Combining flexibility with on-time delivery in a dynamic working environment, you will ensure the highest standards of accuracy, efficiency and presentation are achieved.

Responsibilities include:

• Providing executive administrative support the HRVP and Head of Access and Innovative Value Strategies in their day-to-day work: managing the calendar, correspondence and follow-up activities


• Managing complex and frequently changing global travel across several time zones, including visa requirements and accommodation as well as expense management


• Preparing concise and relevant meeting briefings and writing meeting notes as required


• Budget management: Raising POs, monitoring and reviewing budgets and expenditures to ensure that the activities of the office are conducted within established budgets


• Coordinating and providing the overall management of national and international events and at times large leadership meetings, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required


• Collaborating with the communications and HR department in facilitating social media and video messages from the two Executives


• Support the site team in organizing employee events (Christmas/ Summer events, leadership breakfasts etc.)


• Plan, organize and schedule own workload so that all activities are completed accurately and on time


• Lead admin support and act as a central point of


• Acting as a facilities and IT contact ambassador on the site, championing change and IT self-service service


• Facilitate the onboarding of new team members


• Actively contribute as a member of the AZ Global PA Team


• Understand and at all times adhere to the AstraZeneca Global Code of Conduct

Skills and Capabilities Required:

• Proven experience as a Senior PA/ Personal Assistant senior leaders in a large, complex, international organization


• Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload


• Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities


• Ability to handle sensitive information in a confidential manner


• Collaborative team player, with excellent interpersonal and communication skills


• Confident communicating at all levels and across various cultures internally and externally whilst exercising discretion, tact and diplomacy


• The ability to identify and leverage appropriate (IT) systems and procedures to achieve results


• An understanding of how your team relates to others within the organization, and how to work effectively to achieve business objectives


• Have high levels of resilience and be self-motivated


• Flexible, proactive and open to accommodate all duties, and exceed expectations


• Fluency in English is essential. Good knowledge of German is an advantage

Education, Qualifications and Training Required:

• A-level standard or equivalent education


• Secretarial qualifications


• Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems, good knowledge of xls

We are looking forward to receiving your application.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.

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