Job Detail

Stellenbeschreibung

Title: Sr. Administrative Assistant, International Manufacturing Reports to: SVP International Manufacturing

Most important: The start is on the 1st of August 2020. Pls let us know if you areavailable from August 2020.

The Role: Due to our successful growth, we are adding a Sr. Administrative Assistant opportunity at our client. This individual provides critical support to the SVP international Manufacturing, as well as providing ad hoc support to other team members of the International Manufacturing organization. The position requires extensive coordination and communication within our client and other outside parties, working with information that is of a critical and confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.

Here's What You'll Do:

• Proactively manage calendars and provide scheduling support for the Technical Development and Manufacturing Leadership team


• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize


• Manage travel arrangements both domestic and international


• Manage standing meetings and off sites with leaders' teams as required


• Manage all aspects of conference attendance ? registration, travel, pre-attendance prep meetings.


• Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions


• Prepare expense reports; approve online expense, time off submittals and Workday actions as assigned

Qualifikation

Here's What You'll Bring to the Table:

• A minimum of 5 years of directly relevant experience providing senior leader level administrative support in a corporate environment (a degree is desirable), or a business degree with a minimum of 2 years corporate working experience.


• Proficient in English, and local German as a minimum.


• Proven ability to take initiative, determine priorities and exercise good judgment


• Confidence with significant calendar management


• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability.


• Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.


• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results


• Proficiency in Microsoft Office


• Demonstrated ability to work flexibly and take on projects as required


• Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred


• Knowledge of biopharmaceutical industry a plus