Job Detail

A reference bank in Switzerland
Present since 1872, BNP Paribas in Switzerland is a reference bank on the Swiss financial market. With around 1,300 employees located in Geneva, Zurich and Lugano, it is a major European player for businesses, institutions and private clients.

Description of the assignment

Within the Legal Department, the Administrative Assistant is responsible for:

• Ensuring the collection of information from a set of files in files stored in the Bank’s storage spaces


• Ensuring the recording of information sought


• Ensuring the separation of files
   

Main activities

• Document reading


• Information search


• Document sorting


• Recording of information collected in office tools mainly Excel 


• Creation of archive boxes


• Exchange with management on progress of tasks requested

Supporting Activities:

• Digitization of documents (use of scanner)


• Check


• Indexing of documents
   

Searched profile

• Student after 4th semster


• A traineeship in a legal service would be a plus
   

Technical skills:

• Good command of office tools and good level required Excel
  
  
  
  •     Control the statistics on excel
  
  


• Languages:  German (compulsory), good level of English and knowledge of French
   

Cross-functional competencies:

• Discretion and confidentiality developed


• Rigour, precision and organization


• Adaptability, flexibility and autonomy


• Commitment, commitment and motivation


• Communication skills and team spirit

Behavioural Skills: 

• Ability to collaborate / Teamwork


• Ability to deliver / Results driven 


• Active listening 


• Organisational skills 


• Communication skills – oral & written in various languages