Job Detail

The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation.

The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas.

The Forum is looking for a highly driven, service-minded Executive Assistant, who will be instrumental in supporting the Head of Public Engagement team.

EXECUTIVE ASSISTANT

  Duties and Responsibilities

• Work closely with Group head to set the team up for success, and help to create a culture of collaboration, creativity, efficiency and effectiveness


• Within the group, bring relevant teams (functional, cross-group,..) together, scheduling and coordinating virtual or in-person meetings, engaging participants beforehand to build relevant agendas and pre-reading materials, following through and facilitating progress, accountability and results, on a prioritized basis


• Stay ahead of the curve to ensure team interaction is optimized and information and knowledge sharing, aligning and creating value is facilitated


• Understand group work flows, supporting the coordination of institutional workflows (e.g. year-end reviews, budget), helping to ensure the group be effective and efficient in their delivery, andsupport group head in ensuring strong governance and conscientious communication


• Support group with the on-boarding of their new team members, helping to navigate the organization and the group


• Act as a sounding board and connector to help group head and the teams build long-term relationships and effective collaboration by supporting a constant flow of communication and feedback, fostering a strong one-team spirit, and channelling communication flows to create value and achieve higher results


• Help connect group head with the rest of the organization, by supporting a trusted flow of communication, high responsiveness and care


• Help define and implement the group’s digital and communication strategy, leveraging the Forum’s preferred digital tools, creating accessible knowledge management and filing systems


• Managing Group Head itineraries, travel plans, crafting correspondence, preparing documents and presentations.

Qualifications and Skills

• University degree in business, marketing, communications, or related fields


• 5+ years of professional experience, preferably in a support or coordination function in the private sector; experience in international and global organizations is a plus


• Proven experience providing organizational support for cross-functional teams


• High attention to detail and accuracy; ability to deliver and track progress against deadlines


• Strong service orientation towards internal and external parties; ability to collaborate with other team members and with other teams in the delivery of highly connected tasks


• Proven experience of problem-solving in the face of deadlines and unforeseen events, of managing conflicting priorities under stress and flexibility in the face of change


• Fluency in English, with a demonstrated experience writing clear, high quality communications in both languages


• Strong IT skills, with good knowledge of Microsoft Office; knowledge of the Salesforce platform a plus

Why work at the World Economic Forum

The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change.