The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and technology transfer. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.

Administrative Specialist 60%

Your mission :

As our NCCR Robotics Administration & Education Officer, you will be assisting NCCR Robotics in its administrative tasks, its activities for “Education & Society” and support the organization and execution of various NCCR Robotics events.
Main duties and responsibilities include :

General Administration for NCCR Robotics

• Administrative focal point for NCCR Robotics matters


• Finance: control invoices, credit card management, expenses notes


• Website infrastructure maintenance and website updates


• Production of promotional material based on provided content (e.g. leaflets, roll-ups, videos, presentations)


• Order management, archieving, travel requests, correspondence, “demande de travaux”


• Editing, formatting, merging and/or managing documents, block documents, document finalization

Education and Society

• Focal point for Infoscience: enter all NCCR related publications in respective data bases, follow-up with authors


• Supporting Equal Opportunity activities of NCCR Robotics


• Supporting the creation and strong integration of the Robotics Master within EPFL


• Supporting the NCCR Robotics Education and Society committee in its mission


• All administration in relation to the Master in Robotics


• All administrative aspects of NCCR Robotics student grant selection & attribution process

Communication

• Responsibility for the Linkedin, Facebook, Twitter, Youtube channels of the NCCR Robotics; primarly putting content online and follow-up to replies

Support for event organisation

Your profile :

• Fluent in English and French


• German is a plus


• Experience in educational grant management is a plus


• Familiar with standard computer applications (standard word processing, EXCEL, Powerpoint, MySQL, MS Outlook, doodle, etc.)


• Website creation and management software knowledge required, esp. Wordpress


• Adobe Photoshop, Illustrator and InDesign knowledge would be a plus


• SAP knowledge is a plus


• Prior experience/exposure in research, robotics, public relation, event organization


• Independent, well-organized, driven, proactive

The selected candidate will be entrepreneurial, a self-starter and a team player.
We offer :

• Excellent working conditions in an international team of highly motivated researchers and administrators;


• The possibility to work and to interact with researchers from various disciplines both at EPFL and with national and international partners.

Start date :

01.12.2018
Term of employment :

Fixed-term (CDD)
Work rate :

60%
Duration :

1 year, renewableContact :

Jan Kerschgens EPFL STI PRN-ROBOTICS ME D1 1526 (Bâtiment ME) Station 9 CH-1015 Lausanne +41 21 693 01 78 (fixed line & redirection to mobile) jan.kerschgens@epfl.ch

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